Wedding Planner, Coordinator, or Designer? Oh My!

Wedding season is upon us! When it comes to planning a wedding, things we thought we could do on our own suddenly become overwhelming, and terms we thought we knew suddenly sound so foreign.

So, what exactly is the difference between a wedding planner, coordinator, and designer? To help you decide which would be best to hire for your upcoming wedding, here’s a quick list of their duties.

Wedding Planner Duties

  1. Provides vendor referral and negotiates contracts on your behalf.
  2. Creates a detailed wedding day timeline and floor plan.
  3. Helps determine and manage your budget.
  4. Attends site tours and menu tastings with you, or on your behalf.
  5. Coordinates design details.
  6. Manages the rehearsal.
  7. Oversees everything on the wedding day.
  8. Puts in about 80 to 250 hours of work.

Wedding Designer Duties

  1. Creates a wedding design concept.
  2. Provides guidance on colour palette.
  3. Oversees the décor budget and vendors.
  4. Sources props and equipment.
  5. Attends a site visit to visualize what you envision for your day, as well as to visualize where you want everything to go.
  6. Creates a floor plan.
  7. Ensures all décor elements are in place on the day.
  8. Puts in about 40 hours of work.

Wedding Coordinator Duties

  1. Meets with you 1-2 months before the wedding to get an idea on where you are in your planning.
  2. Checks in with your vendors on your behalf to review the signed contracts.
  3. Creates a detailed timeline and floor plan.
  4. Completes a final walk-through of the ceremony and reception sites.
  5. Manages the rehearsal.
  6. Oversees everything on the wedding day.
  7. Puts in about 25 hours of work.

Now that you’ve got the knowledge, it’s time to find the right person to help on your wedding day! Head to or your Gumtree app (click for Apple & Android).

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