When you start looking for a job, it is very important to keep track of the places that you have applied. This allows you to track each CV that you send or give out. It also gives you instant access to the information when the company contacts you for an interview. The easiest way to do this is to use a job search template. Creating columns for each piece of vital information allows you to quickly access needed material in a systemized way.
Create the first column and label it job title. In this column, record the exact title of the job for which you applied. This is important because you may apply for more than one job with a company. This is also important because you know what skills and information you need to focus on during an interview.
List the job description in a second column. Copy each word into this column. While some may think that providing a link is enough, by the time you interview, the job description link may have changed. You never know what information will prove valuable later, so copy the entire description.
Create another column and label it company information. In this section, record the name and title of the person that you sent your CV to, along with the company’s name, phone number, fax number, email address, and mailing address. Having this information all in one place saves time from having to hunt it down later. It can also be invaluable if you apply for multiple locations.
In this column, write when and how you delivered your CV. If you have more than one CV, make sure to note which one that you sent. Also include whether you sent references to the potential employer or not. If you use a variety of references, use this space to list whom you used.
Make a record of the company’s website address. Take it to the next level and scope out information on the website, particularly the about page and the company blog. If the blog is light and fun, then you can expect a lighter interview. If the blog is all about the business, expect a much more serious interview. While you are browsing the website, check out any information provided about the person you will be interviewing, especially any common connections.
If you know a person working at the company, list their name in this column. When you learn whom you are interviewing with, then scour the Internet for that name looking for common connections. They may have their personal profile listed in numerous places, and one common connection may give you an advantage over your competition.
Status of Application
Leave an empty column for the status of your application. After you hear something from the company make a note of it in this column. Even if the answer is no, write it down here. Remember that in the worst economic conditions, you will often hear 50 nos before you finally hear a yes.
Make a separate column for comments. This allows you to write any additional information you need to remember that does not fit elsewhere on the chart.
When conducting a job search, it is vital to document all the information that you collect on a company. It is also important to document any information that you sent the company. The night before an interview review your notes, and then get a good night’s sleep.